CIRCULATIONS POLICIES :: Circulation :: Copyright :: Equipment :: Acquisition

The School of Art and Art History maintains the Visual Resources Library as a teaching and research facility for its faculty, students, and guests. The primary function of the collection is to support the academic program. Priority is given to classes taught in the School of Art and Art History.

 
CIRCULATION POLICY (slides)

[ Circulation | Copyright | Equipment | Acquisition ]

I. School of Art and Art History faculty and other registered patrons

Registered patrons are USF faculty and faculty and staff from other institutions who have registered with the library and who have been issued individualized drop-cards. This category is for individuals who will be using the collections on a regular basis.

(1) Borrowers must leave a drop-card in the file for each slide removed.

(2) Slides may be removed up to two weeks in advance of the lecture for which they are being used. Slides should be returned immediately after the lecture or should be placed in the study light boxes for student review.

(3) Slides should always be returned to the re-file box as soon as they are no longer needed.

(4) A borrower may remove a slide from a colleague's lightbox/tray only after first checking with the colleague. The borrower is responsible for returning the slide to its original user.

(5) Slides pulled by non-School faculty should be photocopied. The photocopied sheet is clipped to a checkout form containing the borrower's name and loan date. If the slides have not been returned by the end of the semester, this form acts as a reminder to the staff to contact the borrower.

II. Artstudents and other temporary users

School of Art and Art History students may use the Visual Resources Library after they have received a short orientation to the collection. Students may borrow slides for classroom presentations. This category is for temporary users such as USF faculty, department graduates and undergraduates, or department patrons and friends who will be using the collection on an occasional basis.

(1) Students and temporary users must show a valid ID and fill out a slide checkout form. Slides may be selected up to two weeks in advance and placed on reserve until the day of the lecture. Slides should be returned immediately after the lecture.

(2) Borrowers are assigned temporary drop-cards. Each slide removed from the collection is replaced by a drop-card. Two photo copies of the slides are made. One is given to the student, the other is attached to the sign-out form and remains with the slides in the slide library until they are taken out for the lecture.

(3) Immediately after the lecture, the slides should be returned to the Slide Library and given to the staff to be checked against the photo copied sheet and returned to the file box.

(4) The checkout form is filed in the Occasional Users Notebook.

(5) Replacement cost: $5.00 per slide. Student grades may be held if slides are not returned.
 
 

COPYRIGHT POLICY

[ Circulation | Copyright | Equipment | Acquisition ]

Slides and digital images are produced or duplicated in accordance with the "fair use" guidelines. Slides and digital images are used for educational purposes only.

I. Producing slides and digital images from copyrighted book plates

(1) Slides produced for the collection will not be used for study or research as a replacement for the copyrighted work (e.g. book from which the slides were derived).

(2) Only one copy of an image from a copyrighted work will be made.

(3) When slides of acceptable quality are available from a commercial source, every effort will be made to purchase the slides.

(4) In those cases where there is no indication that there are separate copyright owners for plates or figures apart from the copyright owner of the text of a book, not more than 10% of the images will be produced as slides.

II. Duplication of slides and digital images from the collection

(1) No duplication of the collection holdings will be permitted.

(2) The collection holdings may not be used for commercial purposes, including but not limited to television, print media, video disc or video tape broadcasts without written permission of the copyright holder.

(3) No monetary profit shall be realized by any party, including the university, from the duplication of the collection holdings.

(4) Copyright Notice: "Slides and digital images may not be reproduced, transferred to any other media, or broadcast in any manner. It is implicit in the lending that the borrower agrees not to authorize duplication or reproduction of slides and assumes all responsibility for the restriction. Borrowing slides implies compliance with the stated policy. Failure to comply will result in suspension of borrowing privileges."
 

III. Internet resources and web pages

(1) Digital images copied from the slide collection for study pages on the web will be password protected.

(2) A Copyright Notice is posted on the Slide Library Home page.
 
 

EQUIPMENT USAGE POLICIES

[ Circulation | Copyright | Equipment | Acquisition ]

I. Equipment for classroom use

Priority: Equipment for classroom use takes priority over any other event.

Fees: Generally there is no charge. Extensive use will require a reasonable charge for bulb replacement, etc.

Conditions:

(1) Faculty and TA's pick up and return their own equipment.

(2) Students may pick up equipment for a professor only if the professor has notified the VRC staff at the beginning of the semester.

(3) Students picking up equipment for a professor must have a valid university ID and must sign for the equipment.

(4) Equipment must be signed out and signed in on the sign-out form.

(5) Equipment that can't be returned during work hours (8-5) should be locked in the borrower's office and the staff should be notified so that they can retrieve it from the office the next morning.

(6) Some equipment such as the digital projector requires an additional check-list of parts which must accompany the sign-out.

(7) Students needing a slide projector for personal use can check out a projector from the Media Cage.

II. Equipment for school or college functions

Priority: Equipment may be used for school or college functions if it does not interfere with classroom use.

Fees: There are no fees for usage

Conditions:

(1) Equipment checked out by school staff (Faculty, TA's or Staff) should be checked out on the equipment sign-out form.

(2) Arrangements must be made with the VRC staff for transport and storage of the equipment while out of the building.

(3) Equipment checked out by anyone else (including students, faculty or staff of other schools within the College) or by non-university personnel requires the use of the Equipment Contract which states that the signee is responsible for damage or loss of equipment.

(4) Some equipment such as the digital projector requires an additional check-list of parts which must accompany the sign-out.

III. All other events

Priority: This receives the lowest level priority

Fees: A fee may be charged

Conditions:

(1) All requests must go through the Departmental Chair.

(2) If approval has been given, the Equipment Contract must be signed.
 
 

ACQUISITIONS/COLLECTION DEVELOPMENT POLICIES

[ Circulation | Copyright | Equipment | Acquisition ]

The Visual Resources Library is owned and maintained by the School of Art and Art History in support of its academic programs.

I. Goals and objectives

(1) The primary goal is to develop and increase the scope and depth of the visual collections holdings in subject areas and media that meet the teaching and research needs of the current faculty and students.

(2) Priority is given in the following order: (A) to new and existing classes that are a permanent part of the school's programs where the collection is inadequate or underdeveloped; (B) to new and existing classes that are offered on an occasional basis where the collection is inadequate or underdeveloped; (C) to existing classes where the collection is adequate but there are requests for increasing its depth or scope; (D) to replenishing old, damaged, or lost materials.

(3) The Library director reserves the right to reject materials deemed inappropriate. Decisions are based upon the collection goals and objectives as stated in item (2) above.

(4) The Library does not make slides or digital images for individual's private collections. If a faculty member needs images made for a presentation off campus and those images are not deemed appropriate for the collection, faculty members can use the facilities to make their own slides or digital scans. The Library will provide facilities and or equipment but will not provide materials or labor

II. Selection sources

(1) Materials are acquired by one of three methods: gifts and donations by faculty and friends; purchases from commercial sources; photo, digital or analog copies from print or electronic media. (2) The Visual Resources Library maintains files of commercial slide and video vendors. The files are replenished and acquired from vendor booths at annual conferences and from application to mailing lists. (3) The Visual Resources Library accesses the most current indices including: Slide Buyers Guide, 7th ed.

III. Procedures for requesting new materials

(1) The Visual Resources Library honors requests from faculty of the School of Art and Art History. Requests are prioritized based upon the stated goals and objectives (item number one, above), budgetary constraints, and time constraints.

(2) Requests for materials from commercial sources should include the name, phone number, and address of the source. Brochures or photocopied pages from catalogs are also desirable.

(3) Requests for photocopied slides/digital images should include a completed Request Form that can be obtained in the Visual Resoruces Library. The completed form is attached to the item from which the copy is to be made (book, magazine, postcard, etc.) and given to the librarian for approval. The Visual Resources Library attempts to process requests in a timely manner and may even honor very short turn-around times in cases of emergency, but faculty are encouraged to allow two to four weeks for processing.